The evolution of the building system leads more and more towards a simplification of the technical – administrative procedures. The “ Scia 2 decree ” approved in advance by the Council of Ministers (No. 120 of 15 June 2016) is also part of this logic, which further expands the interventions that can be carried out in free construction and without any obligation to notify the Municipality.
Basically, building activities that previously required qualifications accompanied by detailed architectural drawings and technical-descriptive reports , can now be carried out autonomously and, in some cases without notifying the Municipal Administration; this obviously implies a decrease, if not the complete cancellation of bureaucratic times and the possibility of reaching the execution phase of the works very quickly.
In this context, the metric calculation increasingly assumes the role of ” core of the building process “. The contracting companies use it as a basis for defining the economic offers, but subsequently also for planning the procurement of works and for controlling costs (comparison between the costs actually incurred and what was initially assumed).
The contracting body / client uses it for investment planning.
The designer uses it as a guideline for planning the works.
The Safety Coordinator in the Design phase uses it for setting the GANT diagram and for the analysis of construction site operations.
In the case of public procurement, it becomes one of the basic documents for the validation of the project, as well as the comparison tool for the approval of the SAL, and the basis for the approval of any variants.
Finally, the Director of Works uses it to obtain the technical specifications of the work to be performed and as a support for the preparation of accounting.
When changing an accounting software, it often happens that the new software has additional features. For example, integrated management of funds, linking registrations to e-mail and many other innovative features. Alongside these improvements, however, we also have “typical” functions of the old software that cannot be carried over into the new system. The important thing is to make a mapping of all the differences in ordinary management and to make preventive considerations. Some of these features will be fundamental and you will have to ask for their implementation, others will be of secondary importance and you can overlook
2 – Plan your data migration well in advance.
Data migration is one of the points that must be taken into consideration in a change of accounting software . The advice is to migrate customers and suppliers to the maximum, to manually upload the balances and the chart of accounts. Any other migration is only advisable if it is well established by your supplier
3 – Check all prints
Make a 1: 1 comparison of printouts and print sizes. As for the functionalities it is necessary to evaluate which information are fundamental elements and which are of secondary importance and therefore can be overlooked
4 – Change the software at the turn of the accounting year
If possible, try to match the change in your accounting software with the change in the financial year. This will greatly simplify your management generation transition
5 – Change for the better
Only take the technological leap if your new software offers you a very high cost-benefit ratio. Technological improvement is not enough if it is disconnected from increasing functionality. Going from an established accounting software developed with an obsolete language to an accounting software developed in recent technology but with a reduced feature set is a mistake.